Instruction for Instructors
To start the process, please send a copy of your reading list(s) to our Course Reserves service, indicating which of the three loan periods you would like for physical items: 3 hours, 24 hours, or 72 hours. We will upload the compliant readings to the Quercus site for your course in the Library Reading List app. The readings will be located under “Library Reading List” in the navigation menu.
Physical Items
The John W. Graham Library provides Course Readings for courses taught by Trinity College or Wycliffe College instructors, as well as other courses whose required readings are part of our collection. We keep the following physical materials on short term loan:
- Books or items from our stacks,
- Books or items housed at the Graham Library temporarily from other campus libraries for the duration of the course.
- Books or items you own, but lend to the library for the duration of the course.
Course Reading requests are processed in the order we receive them.
To ensure material is ready before your first class, please submit the reading list at least two weeks in advance; earlier, if a required text was published within the last year.
eBooks
These electronic resources have license designations set by the publisher and their host platform, not by the Graham Library or by the University of Toronto. These include:
- How many users can use the eBook at any given time (1-user, 3-user, or unlimited),
- Percentage of pages to download, as permitted by copyright law,
- How long an eBook can be used by one patron (this is usually set to 60 minutes).
The John W. Graham Library will try to purchase eBook licenses for required texts and some recommended texts where and when possible for institutional purchase. If an eBook license is not available for institutional purchase, a physical copy will be purchased and put on reserve for your students.
Access to eBooks can be problematic and frustrating for course students. eBook licenses are purchased on behalf of the active university community and cannot be assigned or limited to a course. Most frequently, the issue is the eBook license has the maximum number of users. If the resource is not accessible, best practice is to wait up to 15 minutes for the previous user to exit the resource. Advice to students is to get the reading they need to read and then exit the eBook; further reading can be done at a later time.
Copyright Compliance & Guidelines
We will scan copyright compliant readings as searchable PDFs. We follow the University of Toronto copyright guidelines. Generally speaking, the copyright guidelines are either 10% or 1 chapter of a book, whichever is greater. For instance, if a book is 100 pages, a fair dealing and copyright compliant scan would be 10 pages; if the required chapter is 15 pages, the whole chapter is within the guidelines. If your required reading exceeds the permitted guidelines, we will inquire about acquiring a transactional license. These special limited licenses do not guarantee your reading is permitted. Please be prepared to adjust your reading list in the event copyright compliance is needed. If your reading exceeds the copyright limits, we will purchase a physical copy (or an eBook license if available) for your course.
Quercus
After you have submitted your reading list, and your course has been given a Quercus page, please do one of the following two options:
- Add Adrienne Findley-Jones as a librarian to your course’s Quercus page, or
- Do the following in your Quercus page:
- On the home page, scroll and select Settings in the vertical menu
- In the horizontal menu, select Navigation
- Drag “Library Resources” from the short active list down to the longer inactive list; drag “Library Reading List” from the longer inactive list up to the short active list
- Scroll down and select Save
You may receive an email to collaborate with your reading list in Quercus. This will allow you to edit, delete, add, and move items around as your course progresses. Once the Library Reading List application is active, you as the instructor and your TAs (if applicable) will be able to see your reading list built to compliance and to the best use for your students. If there are problems with the list, please contact Adrienne and she will adjust or make the necessary changes so your readings are available to your students.
If you add any item, let us know as we will need to navigate the copyright compliance – your students will not be able to see the item until this is complete.